Operations
Arrival notices
Record the steamship line's arrival notice, then turn its containers into loads in one step.
An arrival notice is the sheet the steamship line sends when a vessel is due: the vessel and voyage, the bills of lading, the containers and their last free days, and the parties. You type it in once here. Then you create one load per container from it, with the right ETA, last free day, booking reference and route already filled in.
- Where
- Operations › Arrival notices (/arrivals); New notice (/arrivals/new)
- Who opens it
- Loads · view
- Who adds a notice or creates loads
- Loads · create
- Sidebar badge
- Notices with containers that have no load yet
- Audited
- arrival.create, arrival.create_loads, and load.create for each load
What you see
The numbers band
| Number | What it counts |
|---|---|
| Notices | Notices on file. |
| Containers | Containers across all notices. |
| No load yet | Containers that do not have a load yet. |
| Soonest last free day | The nearest last free day on any notice. |
Each notice
Notices are listed soonest last free day first. Each card shows the shipping line, vessel and voyage, and three badges:
| Badge | Meaning |
|---|---|
| Free time | Free time ran out 2 days ago, Last free day is today or within 3 days, otherwise grey 12 days free time left. No free-time date given if no box has one. |
| Loads raised | 3 of 5 with no load, or All 5 raised. |
| Source | Typed for a notice entered by hand. |
Inside the card:
| Section | What it holds |
|---|---|
| Bill of lading | Master B/L, House B/L, AMS B/L, IT number, FIRMS code, and how many are missing. |
| Voyage | Port of loading, port of discharge, sailed, arrives/arrived, place of delivery, goods available at, empty due back, notice received. |
| Cargo | Description of goods, marks and numbers, packages, gross weight. |
| Containers | Each container with its size and last free day, and its load if one exists. |
| Parties | Consignee, notify party, shipper. |
| Delivery notes | Anything the consignee needs. If blank, the card reminds you to ask. |
With no notices you see No notices and a link to add one.
Add a notice
Press New notice
Opens /arrivals/new.The notice
Reference (required, must be unique), shipping line, vessel and voyage (all required).Bills and codes
Master B/L is required; house B/L, AMS B/L, IT number and FIRMS code are optional because many notices do not carry them.Voyage and dates
Port of discharge and place of delivery are required. ETA is required; sailed (ETS) and empty return date are optional.Cargo
Description of goods is required; marks, package count and kind, and gross weight (kg) are optional.Containers
At least one, up to 40. Each needs a valid container number (four letters, seven digits) and a size (20' DV, 40' HC, 40' RF and so on); the last free day is optional.Parties
At least the consignee (up to 12 parties: Consignee, Notify, Shipper).Save
The notice appears in the list.
The form checks the dates against each other:
| Message | Why |
|---|---|
| The vessel cannot sail after it arrives. | ETS is after ETA. |
| The empty cannot be due back before the vessel arrives. | Empty return is before ETA. |
| Free time cannot end before the vessel arrives. | A container's last free day is before ETA. |
| … is already on this notice, at row 2. One box, one row. | The same container twice. |
| A notice with reference … is already on file. | The reference is taken. |
Create loads from a notice
Press Create loads from this notice
On the notice card. The button is off once every container has a load.Customer
The consignee you will bill.Sales agent
Who owns the loads. A sales agent can only pick themselves.Customer rate per container
Required.Deliver to
Filled from the place of delivery; change it if needed.Create
One load is created for each container that does not have one yet.
Each new load gets:
| Field | Taken from |
|---|---|
| Container and last free day | That container's row on the notice |
| Booking reference | The master B/L (or the notice reference) |
| Origin | Goods available at, else the port of discharge, else the place of delivery |
| Destination | Deliver to |
| ETA | The notice ETA |
| Equipment | Container/Drayage |
| Commodity | Description of goods |
| Remarks | Line, vessel and voyage, plus delivery notes |
| Charges | One Line Haul charge billed to the customer, at the rate per container |
| Status | Needs Carrier |
Running it again later only creates loads for containers still without one.