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Finance
Charges become invoices
A drayage brokerage rarely loses its margin on a bad rate. It loses it to a chassis charge nobody billed, four days of demurrage somebody absorbed, and an invoice that quietly turned ninety days old.
- Charge types
13
Charge types
Against five bill-to parties
- Aging buckets
4
Aging buckets
One implementation, everywhere
- List of charges
1
List of charges
The invoice reads it directly
- Floating-point amounts
0
Floating-point amounts
Integer cents throughout
Charges → invoice
There is only one list.
A charge carries the party it bills to, and the invoice builder reads the charges directly. An accessorial that exists is billed, or it is not a charge.
A load with accessorials billed to three parties produces three invoices, and the end-to-end test that says so runs on every change. It is a property of the schema, not a habit the team has to keep.
Charge types
- Line haul
- Fuel surcharge
- Chassis
- Storage
- Drayage
- Transloading
- Dunnage
- Top chain
- OTR charges
- Warehouse
- Detention
- Per diem
- Other
Bill to
- Customer
- Carrier
- Warehouse
- Sales agent
- Other
Line haul → Customer$ 1,240.00
Fuel surcharge → Customer$ 138.40
Chassis, 2 days → Customer$ 90.00
Per diem, 3 days → Customer$ 195.00
Dunnage → Warehouse$ 65.00
Transloading → Warehouse$ 210.00
Top chain → Sales agent$ 45.00
Customer all-in$ 1,663.40
Warehouse all-in$ 275.00
Sales agent all-in$ 45.00
→ 3 INVOICES · 0 CHARGES LEFT BEHIND
Nothing on the load is optional to copy.
Both sides
A list of who to call, and who to pay
Aging on its own is a report. A worklist is a morning’s work, ordered so the call worth making is at the top.
Current$ 84,120.00
1 – 30 days$ 41,880.50
31 – 60 days$ 12,405.00
60 + days$ 6,730.75
Total open$ 145,136.25
Chase worklist · today
GULF COAST IMPORTS$ 4,210.00 · 74 d
INV-2160 · MSMU 461 5308 · last contact 21-AUG
HARBOR LANE LOGISTICS$ 2,520.75 · 63 d
INV-2174 · TCLU 772 9140 · promised 05-SEP, not received
DELTA FREIGHT CO$ 3,180.00 · 44 d
INV-2188 · disputed accessorial · POD sent 02-SEP
There is one aging implementation in this codebase. It is why the number on the dashboard and the number on the statement cannot drift apart.
Payables
A factored carrier paid directly is a carrier paid twice — once by you, once by the company that already bought the invoice.
- Terms-aware due dates
- Computed from the carrier’s terms and the bill date, so the list is ordered by what is due.
- Remit-to follows the factor
- A factored carrier redirects payment on the bill and the remittance. Paying direct means paying twice.
- Searchable by container
- The question is “what did we pay on that box”, and it should not need the load number.
- Send to payables
- Quick pay, fuel advance and lumper go up as a request with a reason and an amount.
- A decision with a name on it
- Approved or rejected by someone entitled to. Who asked, who decided, when and why.
- Partial and full, both first-class
- A short payment is a state the system understands, not a number somebody overwrites.
Money you front, against a reference nobody can reuse.
The advance ledger
One wire releases one container.
Where the brokerage fronts steamship line or customs charges, the container is not released until the advance is received in full — principal and the $ 75.00 fee.
Proof is three things together: the transaction or SWIFT reference, the amount, the date. The reference is unique across the whole system after normalisation, enforced by a database index rather than by application code.
A short payment cannot be released by finance. It escalates to the owner, who overrides in writing — which is then part of the record for good.
Expected (principal)$ 2,860.00
Fee$ 75.00
Amount received$ 2,610.00
ReferenceSWFT-4471-XZ
NormalisedSWFT4471XZ
Already recorded onMSMU 461 5308
Shortfall$ 325.00
✕ FINANCE CANNOT RELEASE
Short, and the reference is refused by a unique index — so two people recording at the same instant cannot both win.
Expenses & P&L
Gross margin is not profit, and the owner knows it
Revenue minus carrier cost is the number every TMS shows. The number an owner runs the business on is that, minus the lights.
Software & licences
12 seats
$ 840.00
$ 10,080.00 / yr
Office rent
Dallas
$ 2,400.00
$ 28,800.00 / yr
Payroll — operations
6 people
$ 21,600.00
$ 259,200.00 / yr
Payroll — sales
3 people
$ 12,300.00
$ 147,600.00 / yr
Insurance & bonds
Bond, E&O
$ 1,150.00
$ 13,800.00 / yr
Monthly total
$ 38,290.00
$ 459,480.00 / yr
The yearly figure is computed on read and never typed. Rows are extensible. Owner and finance only.
Revenue$ 412,880.00
Carrier cost− $ 318,440.00
Gross profit$ 94,440.00
Operating expenses− $ 38,290.00
True net$ 56,150.00
Integer cents
Every amount on this page is held as an integer number of cents and rounded once, at the moment it is displayed. No money in this system is ever a floating-point number — that is how totals drift a cent a load until somebody spends a weekend reconciling them.
Elsewhere in the platform
Book a demo
See it against your own containers.
Forty minutes, no slides. Bring one live container and one messy invoice.
What happens on the call
- You send one container number and one invoice before the call.
- We load them in live — your lane, your customer, your accessorials.
- We run the gates against a carrier you choose, and show you what refuses.
- You keep the generated paperwork, whether or not you buy.